Privacy policy

Who we are

Wipe Inc. is an Alliance raiding guild for World of Warcraft Forever. This website is the guild homepage, recruitment form, and officer admin for site content and raid videos.

Questions about this policy can be sent through Discord.

Google user data

Leadership can connect one guild Google account so officers can import kill videos from Google Drive and publish them to the guild YouTube channel. Raiders do not sign in with Google on this site. They only drop files into a shared Drive folder.

When that Google account is connected, we request:

• Email address, to show which Google account is connected.
• Google Drive access, to list, download, and move videos in the guild Inbox, Approved, and Rejected folders.
• YouTube upload and YouTube read access, to publish those videos to the guild channel and read the channel name.

We store:

• An encrypted Google refresh token and a short-lived access token in cache.
• The connected Google email, YouTube channel id and title, and Drive folder ids.
• Drive file metadata for each submitted video (file id, name, type, size, link, and uploader email).
• The YouTube video id and URL after a video is published. Published videos are unlisted on YouTube.

We use this Google user data only to run the guild Drive inbox and YouTube publish feature. We do not use it for advertising, and we do not sell it. We do not share it with other apps or companies, other than sending it to Google's Drive and YouTube APIs to provide that feature. Officers who can open Videos in the admin can see submission metadata and published YouTube links.

Leadership can disconnect the Google account in admin, which deletes the stored tokens and connection details from this site. You can also revoke access in Google Account permissions. Files already on Drive or YouTube stay on Google until someone deletes them there.

Discord and applications

Applicants connect Discord so we can confirm their username, Discord user id, and that they are in the guild server. Applications also include character name, class, spec, role, professions, experience, availability, notes, and application type.

Officers review applications in admin and may message applicants on Discord. We keep application records for recruitment decisions.

Raid signups

Raiders can sign up for dated raid events after connecting Discord. We confirm the Discord username, Discord user id, and that the account is already in the Wipe Inc. server. Signups also include character name, class, spec, role, attendance, and an optional note.

When raid signups are turned on, calendars and signup names are public on this site. Officers manage events and signups in admin and may post raid times to a Discord channel. Members in that Discord can update their signup from the raid post, and those changes are saved on this site.

Cookies, logs, and hosting

The site uses session and security cookies so forms, Discord connect, and the officer admin can work. We may store IP addresses for a short time to rate-limit applications. The site is hosted on Laravel Cloud. Application monitoring may record errors and request metadata to keep the site running.

Changes

If we change how we handle personal data, we will update this page and the date above.